300.1
The Senate shall have the following standing committees, composed of a chair elected during the second meeting after the fall elections and members appointed by the Senate Chair.
- Executive Committee;
- Internal Affairs Committee;
300.1.3
Student Affairs Committee;
300.1.4
University Relations Committee; and
300.1.5
Public Relations Committee.
300.2
No Senator shall chair more than one standing committee but Senators may serve on more than one.
300.3
Each of these standing committees shall consist of no fewer than four and no more than seven Senators, including the chair.
300.4
The Executive Committee shall be comprised of, but not limited to, the chairs of the other Senate committees.
301. Powers and Duties of All Committees
301.1
Any committee may amend, substitute, or table any legislation referred to it as seen fit by a majority of its membership.
301.2
The actions of committees concerning legislation referred to them may be overturned by a majority vote of the Senate.
301.3
To act on referred legislation and report to the Senate as soon as possible. The report should include sources of information cited, recommendations on any amendments, and recommendation of adoption or rejection the proposed legislation.
305. Committee Chairs
305.1
The election of committee chairs will take place at the same meeting as the Senate Chair elections.
305.2
The term of office of all committee chairs shall be one academic school year.
305.3
If a committee chair becomes vacant during the school year, the Senate shall elect a replacement at the next regular meeting.
306. Powers and Duties of Committee Chairs
306.1
A Senate committee chair who is absent without excuse from more than three meetings of the Executive Council may forfeit his/her chair position at the discretion of a two-thirds (2/3) vote of the ASUAF Senate, but for this shall not be in peril of losing his/her Senate seat.
306.2
To submit notice of time and place of committee meetings to the Senate Chair and publicly post such in the Senate Chambers.
306.3
To cancel a scheduled committee meeting.
- To report all excused and unexcused absences in their committee to the Senate.
- To keep accurate minutes for each committee meeting, and to submit these minutes to the Senate Chair within the twenty-four (24) hours following each committee meeting.
306.7
To present to the Internal Affairs Committee by the 31st of March a “Year in Review” report which shall include but is not limited to how closely the committee followed its bylaws and details of progress the committee made towards the goals of ASUAF.
310. Executive Committee
311. Powers and Duties of the Executive Committee
311.1
To propose constitutional amendments.
311.2
To propose ASUAF rules and Bylaws revisions.
311.3
To codify standing rules of procedure and decorum of the Senate.
311.4
To codify implicit changes to these Bylaws.
311.5
To delete footnotes that have been replaced by bylaws.
311.6
To define classes of legislation.
311.7
To codify ASUAF policy and procedures.
311.8
To insure these bylaws are enacted and maintained.
312.1
To review the developing ASUAF budget and to present its recommendations to the Senate.
312.2
To formulate policy and procedure for the expenditures allowed under the ASUAF budget with the advice and consent of the Senate.
312.3
To receive petitions for loans, grants, or other ASUAF funds from recognized student organizations.
312.4
To have access to the fiscal records of all ASUAF departments and committees.
312.5
To outline procedures for the performance of these duties in the Finance Procedure Manual.
312.6
To review the Finance Procedure Manual in the first month of the Fall and Spring semesters every year.
312.7
To receive the assistance of the ASUAF Student Leadership Coordinator in obtaining information that the committee needs to fulfill their duties.
315. Executive Committee Chair
316. Powers and Duties of the Executive Committee Chair
316.1
To be the parliamentarian of the Senate.
316.2
To make sure amendments to ASUAF documents are logged.
316.3
To act in an advisory capacity to the Executive Council in matters of ASUAF constitutionality and to the Senate Chair on parliamentary questions.
316.4
To present a budget summary to the Senate monthly.
316.5
To work with the President in preparing the yearly ASUAF budget.
316.6
To maintain and update club funding records and records of petitions and contracts for loans and grants to recognized student organizations.
316.7
To investigate, in conjunction with the President, departures from the ASUAF budget.
316.8
To present to the Internal Affairs Committee by the 31st of March an annual financial report.
320. Internal Affairs Committee
321. Powers and Duties of the Internal Affairs Committee
321.1
To ensure that all ASUAF Senators are fully informed of their duties, responsibilities and the resources which are available to them.
321.2
To hold an ASUAF Retreat within the first two (2) weeks of the spring and fall semesters, which shall include a review of ASUAF procedures and the legislative process as well as goal setting and planning sessions.
321.3
To investigate charges of malfeasance, misfeasance or nonfeasance which have been brought against an elected official of ASUAF.
321.4
To issue a yearly report entitled "The State of ASUAF," detailing the decisions and accomplishments of ASUAF for that academic year, to be presented to the Senate for its approval by the second Sunday in April.
321.5
To evaluate each paid position in ASUAF on an annual basis and make recommendations to the Senate, each March, on the need for continued funding of the position for the following year.
321.6
To evaluate the effectiveness of the ASUAF Club Council on an annual basis and to recommend to the Senate, each March, changes to the Club Council Bylaws or budget as needed.
321.7
To Develop and maintain an ASUAF Senate Handbook to be distributed to all Senators.
321.8
To create other documentation as directed by the ASUAF Senate.
325. Internal Affairs Committee Chair
- To act as a liaison between the Senate and the ASUAF Directors.
- To review the ASUAF Constitution in the spring of every even year.
325.3
To oversee the compilation of "The State of ASUAF" every year.
325.4
This report shall include but is not limited to;
325.4.1
“Year in Review Statements” from the ASUAF President, Vice President, Each Director, Senate Chair and each Senate Standing and Ad-hoc Committee.
325.4.2
A Financial Report from the ASUAF Executive Committee.
325.4.3
The Official Election Results.
325.4.4
A Summary of Survey Results, compiled by the Student Affairs Committee Chair.
325.4.5
A roster of all elected or appointed positions held during the year, compiled by the Senate Clerk.
325.5
The "The State of ASUAF" shall also include Evaluations of the following questions by the Internal Affairs Committee;
325.5.1
“Does ASUAF work as a cohesive unit towards a common vision?”
325.5.2
“What progress has been made on the goals set during the ASUAF Retreats?”
325.5.3
“How well does ASUAF represent its members? Based on voter turnout, survey results, committee appointments etc.”
325.5.4
“How well does ASUAF network with other governing bodies?”
325.5.5
“How effective is ASUAF at retaining it’s institutional memory?” Considering whether or not employees and officials will pass on important information and experience to their successors.
325.5.6
“Does ASUAF maintain a professional image?”
325.5.7
“Are new incentives needed to encourage involvement with ASUAF and keep morale high?”
330. Student Affairs Committee
330.1
The RHA Representative shall be a non-voting member the Student Affairs Committee.
331. Powers and Duties of the Student Affairs Committee
331.1
To hear and inform the Senate of student concerns.
331.2
To promote awareness of issues affecting the student body as members of the University community, the Fairbanks North Star Borough, the state of Alaska, the United States of America and the global community.
331.3
To conduct polls of students in order to ascertain their desires for new and improved services offered by ASUAF and student opinion of ASUAF as a whole.
331.4
To consider any and all proposed legislation dealing with ASUAF Services not already under the jurisdiction of any other ASUAF committee.
331.5
To actively consider and propose new services beneficial to ASUAF Members and the University community.
331.6
To offer constructive criticism to all levels of ASUAF regarding service to ASUAF members.
331.7
To consider any proposed changes in the Student Activity Fee providing for new or expanded ASUAF services.
331.8
To have a working relationship with the Residence Life Department, to ensure the needs of students living on campus are being met.
335. Student Affairs Chair
336. Powers and Duties of the Student Affairs Chair
336.1
To facilitate communication with other student organizations on campus.
336.2
To present to the Internal Affairs Committee by the 31st of March a summary and evaluation of survey results.
336.3
To coordinate efforts with the ASUAF Organizing Director.
336.4
To coordinate efforts with the TVC Relations Director.
340. University Relations Committee
341. Powers and Duties of the University Relations Committee
341.1
To consider, in conjunction with the Executive if appropriate, award recommendations.
341.2
To report to the ASUAF Senate on the activities of, and issues being considered by, the Faculty Senate and Staff Council following each respective meeting.
341.3
To ensure that the students are informed of curriculum and policy changes.
341.4
To ensure that library hours, facilities, supplies, and personnel meet the students' needs.
341.5
To facilitate student access to the Student Evaluation of Faculty data.
341.6
To deal with technological resources and issues, working with the Executive if necessary.
341.7
To help ensure that technological standards are being met for the students of the University.
341.9
To consider the appointments of all students to ASUAF and non-ASUAF boards and committees, and to report their findings to the Senate.
341.10
To manage the relations between the ASUAF Senate and the University Community.
341.11
To foster and promote shared governance on the UAF Campus.
345. University Relations Chair
346. Powers and Duties of the University Relations Chair
346.1
To attend, or designate a committee member to attend, the meetings of both Faculty Senate and Staff Council.
346.2
To make sure that all the student seats on all the campus boards, assemblies and committees are filled and to maintain records of who holds each seat.
342.3
To present to the Internal Affairs Committee by the 31st of March a summary and evaluation of student committee seats on campus.
350. Public Relations Committee
351. Powers and Duties of the Public Relations Committee
351.1
To work in conjunction with the Government Relations Director in the development and execution of university advocacy.
351.2
To foster participation by the Senate in university advocacy.
351.3
To inform students of issues facing the university on the local, state and federal levels.
351.4
To work with university faculty, staff and administrators to promote the university to local and state officials.
351.5
To provide a student presence on the Greater Fairbanks Chamber of Commerce.
351.6
To consider the qualifications of and to recommend ASUAF members for lobbying trips to Juneau and/or Washington D.C.
351.7
To propose, and to submit into first reading, legislation dealing with the chosen Full Funding Campaign student lobbyists selections on or before the first Thursday in December at 4pm.
351.8
To foster working relationships between the ASUAF Senate and the members of the Interior delegation.
351.9
To foster student participation in political affairs.
351.10
To serve as the official public relations organization of the ASUAF Senate and to utilize the available media, such as, but not limited to, KSUA, KUAC, the Sun-Star, and forums to inform the student body on issues and activities.
351.11
To advise the Senate Chair and the Website Designer on improvements, suggestions, and/or changes regarding the ASUAF website.
355. Public Relations Committee Chair
356. Powers and Duties of the Public Relations Committee Chair
356.1
To attend, or designate someone else to attend, the meetings of the Greater Fairbanks Chamber of Commerce UA Committee.
- To oversee involvement of the ASUAF Senate in university advocacy.
356.3
To ensure the proper fulfillment of bylaw 351.7.
356.4
To assist the ASUAF Government Relations Director in university campaigns.
356.5
To oversee, in conjunction with the Government Relations Director, the development of political training sessions for the members of ASUAF.
356.6
To present to the Internal Affairs Committee by the 31st of March a summary of the actions of the Greater Fairbanks Chamber of Commerce UA Committee.
