1100.1

The fiscal year for ASUAF shall begin on the first day of July and end on the last day of June.

1110. Annual Budget Process

1110.1

The ASUAF President shall present a Budget proposal to the Senate Chair on or before the Thursday following spring break at 4pm.

1110.2

The Senate Chair shall present the Budget to the Senate in the form of a Bill.

1110.3

The Senate shall pass a Bill establishing the ASUAF Budget for the following fiscal year on or before the last day of April.

1110.4

Each line of the budget, if not either self-descriptive or specifically outlined in these Bylaws, shall be accompanied by a short description detailing what it may properly be used for.

1120. Appropriations

1120.1

Any motion involving the transfer of funds from any ASUAF account must be presented to the Senate in the form of a Bill.

1120.2

The ASUAF Senate shall entertain no legislation calling for the increase of the Student Government Fee before January 1, 2001.

1120.3

No funds belonging to ASUAF may be utilized for any purpose whatsoever except as approved in the Budget or these Bylaws.

1120.3.1

No funds belonging to ASUAF may be utilized for the purchase of alcohol or tobacco products, or firearms.

1120.4

Any bill involving the transfer of funds from any ASUAF account must be approved by a roll call vote of the Senate.

1120.4.1 Any bill involving the transfer of funds from the ASUAF Rollover account must be approved by a two-thirds vote.

1130. Senate Expenditures

1130.1

A Section of the Budget shall be entitled “Senate Expenditures”.

1130.2

The “Senate Expenditures” Section of the Budget shall contain at least the following items:

1130.2.1

Senate Projects

1130.2.2

ASUAF Travel

1130.2.3

Club Council Grants and Projects

1130.2.4

Student Travel Fund

1130.2.5

Committee Discretionary

1131. Senate Projects

1131.1

The Senate Projects item is the item which holds all unallocated revenue.

1131.2

If actual revenue from ASUAF Student Activity Fees falls short of or exceeds the estimated revenue, the difference shall automatically be made up in the Senate Projects item.

1131.3

The Senate Projects item of the Budget may be allocated, by Bill, for any purpose, including such expenditures as may be covered elsewhere in the Budget.

1131.4

No more than half of the Senate Projects fund may be used before the last day of December of the fiscal year.

1131.5

With 3/4 vote of the Senate, more than half of the Senate Projects fund may be used before the last day of December of the fiscal year.

1132. Club Grants and Projects

1132.1

A Student Club is a club composed entirely of members of ASUAF; a Campus Club is a club a majority of whose members are members of ASUAF.

1132.2

A Student Club or Campus Club may apply to the ASUAF Club Council for funding from the “Club Grants and Projects” item of the Budget.

1132.3

No more than half of the Club Grants and Projects Fund may be used before the last day of December of the fiscal year.

1133. Student Travel Fund

1133.1

The Student Travel Fund may only be used for transportation of ASUAF members to, from, and during competitions, conferences or internships, or for the cost of hotel rooms during the competitions, conferences or internships.

1133.2

No more than half of the Student Travel Fund may be used before the last day of December of the fiscal year.

1133.3

The money being requested must be used within the current fiscal year.

1134. Executive Contingency

1134.1

All use of the Executive Contingency item must be reported to the Senate at its first regular meeting following such use.

1134.2

The ASUAF President may use up to $150 per month of the Executive Contingency item without prior approval.

1134.3

The ASUAF Vice-President may use up to $100 per month of the Executive Contingency item without prior approval.

1134.4

The Senate Chair may use up to $150 per month of the Executive Contingency item without prior approval.

1134.5

Each Senate Committee Chair may use up to $100 per fiscal year of the Executive Contingency without prior approval, not to exceed $50 per semester.

1135. Committee Discretionary Fund

1135.1

All use of the Committee Discretionary Fund must be reported to the Senate at its first regular meeting following such use.

1135.2

A majority vote of committee members is required to allocate funds from the Committee Discretionary Fund without the prior approval of the Senate.

1135.3

The Committee Discretionary Fund may be used at the discretion of the committee to assist in the performance of the duties of that committee as established in bylaw.

1135.4

No more than half of the money allocated to a committee from the Committee Discretionary Fund may be used before the last day of December of the fiscal year.

1135.5

The Senate Executive Committee may use up to $150 per year from the Committee Discretionary Fund.

1135.6

The Senate Internal Affairs Committee may use up to $200 per year from the Committee Discretionary Fund

1135.7

The Senate Student affairs Committee may use up to $500 per year from the Committee Discretionary Fund.

1135.8

The Senate University Relations Committee may use up to $150 per year from the Committee Discretionary Fund.

1135.9

The Senate Public Relations Committee may use up to $500 per year from the Committee Discretionary Fund.

1140. End-of-Year Balance

1140.1

All unused funds belonging to ASUAF at the end of the fiscal year shall be accounted for in the budget for the following fiscal year.